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Executive Secretary Resume

This Executive Secretary resume is a simplified version, giving you a basic outline to kick start ideas for your own resume.  You already understand the importance of selling yourself.  Delve deep into your work history and showcase any outstanding achievements i.e., you saved the company x amount of $$$ by implementing new procedures - something to that effect.

Use quantifiable proof mentioned above and opt for a professional, classic, and attractive layout.

Note that this Executive Secretary resume, indeed all these samples, are basic and in no way do they represent what your own resume could be and should be. With each example page, I add a quick “how-to” at the end that teaches you how to adjust these samples to make them your own.

Use these samples as inspiration to get you off on the right foot—and best of all, they are free.

I have also added a plain text version of the Executive Secretary resume below.

Joanne Gordon
7A West Avenue, Hillhead, Glasgow, G12
C: (+44) 76 948 2048
E: gordonj@admin.com

Seasoned executive secretary with over ten years’ experience in the role, skilled in overseeing administrative tasks for company management and streamlining office processes through organisation and diligence. Highly organised in the coordination of business meetings and social proceedings. Native English speaker with German as a second language.

  • Hard-working, able to successfully assist business management where needed
  • Experienced in overseeing the tasks within a team and upskilling new employees  
  • Client service experience and stellar written and verbal communication skills
  • Detail-orientated and meticulous when filing documents and contracts
  • Trained in standard computer programmes and office management tools

Work History

Smith & Kimble Attorneys: Executive Secretary (Oct 2017 – Aug 2020)

Leading a large team of office staff toward the completion of their assignments. Being tasked with the supervision and organisation of important legal files and classified contracts.

Responsibilities included: 

  • Assessing company budgets and offering solutions to minimise monthly expenditure
  • Handling correspondence and maintaining relationships with company service providers
  • Organising meetings, daily itinerary’s and scheduling commutes for senior attorneys and their clients

Moors Rowland Accounting Firm: Executive Secretary (Jan 2014 –Sep 2017)

Assisting in the timeous completion of tasks assigned from management during an influx of office work. Assuming all administrative duties and coordinating company documentation.

Responsibilities included:

  • Supervising the orderly filing and completion of contracts
  • Monitoring office budgets during ongoing financial operations
  • Diarising business meetings, scheduling phone calls and arranging appointments 

Gordon Rogers Insurance: Secretary (Jan 2009 – Dec 2013)

Overseeing company correspondence and administrative systems for successful office operations

Responsibilities included:

  • Managing office tasks such as readying files and paperwork, and answering telephones  
  • Taking meeting minutes, reporting information, and transcribing important documents

Notable Successes

  • Awarded the title of lead employee following exemplary administrative achievements
  • Promoted to Executive Secretary within the first few months at a new company

Tertiary Education: University of Glasgow

Graduated with an associate degree in Business Administration

10 Tips to Remember When Writing
Your Executive Secretary Resume 

  1. Set aside several hours to write a powerful resume.
  2. You will need quiet space and a computer with Word (recommended) or similar.
  3. Use job descriptions and old resumes to jog your memory.
  4. Is this a career change for you? What skills can you transfer over?
  5. Expand on your duties in detail. 
  6. Ensure the layout is attractive
  7. Write a compelling summary.
  8. Use bullet points.
  9. Proofread for sense, accuracy, spelling and grammar x 3.
  10. Add a well-written cover letter using your strengths to target the role on offer.

Sharron what can I say, you are beyond impressive! With the short time I gave you to prepare my resume, I was blown away with the outlay, the content and how you highlighted all my best points. I have shown your work to a recruitment agency and they were very impressed. Thank you so much for guiding me through the entire experience, you are truly gifted… Wanda Peters of Perth, Western Australia.

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