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Post Interview Thank You Letter

A post interview thank you letter isn’t usually the first thing we think about after a job interview. But it should be.

Before you analyse every move you made during your interview, let’s look at an important part of the interview process: follow-up. It’s not something you hear about often, but the fact is that a follow-up might mean the difference between clinching that dream role and falling into the no thanks pile. Another bonus: a good post interview thank you letter delivers three key wins:

  • It’s an excellent strategy. It keeps your resume front and centre in the interviewer's mind, and helps you stand out.
  • It shows enthusiasm. By telling the interviewer you're interested in the role, you remove any doubt, demonstrating your determination and commitment.
  • It’s polite. Taking the time to write and say thank you shows good manners. 

Post Interview Thank You Letter Perfection

Penning the ultimate follow-up letter need not be daunting. Keep it simple, personalised, and professional, and reap the rewards.

  1. Send your follow-up letter within 24 hours.
  2. Get your interviewer’s name and use it. If you’re not sure about the spelling, the company website or LinkedIn are good places to search their profile.
  3. With written communication, your grammar and spelling should be impeccable, and your tone should be formal and polished.
  4. Use a formal greeting and start the letter by thanking the interviewer for their time.
  5. Be positive and take a minute to reiterate how you are an excellent fit for this role.
  6. Avoid the copy-and-paste curse. Keep your letter thoughtful and personalised and mention any relevant details or highlights from the interview.
  7. Use your manners. Mention your availability for another meeting, but don’t ask for a second interview outright.
  8. Proofread. Proofread. Proofread. Typos and auto-correct slips make a poor impression, which is the opposite of what you want. Once you’ve drafted your letter, take a break—when you come back to it, read it again with fresh eyes, fix any mistakes, and send it on its way.

These tips work for either a handwritten follow-up letter or an email. Email is the best bet in almost every case, but if you happen to be interviewing with a more conservative organisation, consider the handwritten approach, and be sure to post the letter within 24 hours.

What Comes After the Thank You Letter?

If second interviews aren’t standard fare with the interviewer, this is the point where hopefully they'll contact you with a job offer. If second interviews are on the agenda, you should be aiming for one of these. If you haven’t heard anything from the interviewer after a few days, it’s okay to make a friendly call to follow-up—just don’t make a nuisance of yourself by doing it repeatedly.

I hope these tips helped you when writing your post interview thank-you letter.  Click here for a thank you letter sample.

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