Secretary Resume Sample

This secretary resume sample is a guide only. As with the Receptionist example, focus heavily on your duties and experience.  Use your history and skill set to flesh out your resume opting for a professional, attractive layout. Ensure you highlight your achievements early if possible. 

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A Secretary Resume Sample:
Focus on your Skills and Qualifications

Below is a plain text version for you to compare. Use these samples as inspiration to get you off on the right foot—and best of all, they are free.


218 High Street, Wellington NZ
E: tvjacobs@gmail.com
T: 0420 5555 8888

Highly-motivated Secretary providing excellence in all office administration duties. Understands the importance of confidentiality, especially with information of a sensitive nature. Keen to learn and develop existing skill-set. 

“Pitman Shorthand | Full Microsoft Suite | Audiotyping 120wpm | MYOB Bookkeeping” 



Assisted management with various administrative tasks including enrolments, assemblies, distribution of materials and school fee payments.

  • Assist Senior Secretary with day-to-day office operation
  • Answer telephones, scheduling appointments and maintaining electronic filing
  • systems
  • Typed various correspondence and reports from Pitman shorthand and Dictaphone transcripts within set timeframes to100% accuracy
  • Assisted with recruiting new staff
  • Data entry of accounts, managing incoming and outgoing mail and banking duties


Manage office including accounts, schedules and staff roster. Process and distribute pay checks. Maintain all school schedules relating to classroom assistance, pupil early release permits and all field trips. 

  • Typing of all school correspondence and reports using Pitman shorthand
  • Bookkeeping including budgeting, supply orders and requisitions.
  • Answering telephones and scheduling appointments


Wellington Polytechnic – Business Administration 2010
“Pitman Shorthand | Full Microsoft Suite | Audiotyping 120wpm | MYOB Bookkeeping”


10 Points to Remember

  1. Set aside several hours to write a powerful resume.
  2. You will need quiet space and a computer with Word (recommended) or similar.
  3. Use job descriptions and old resumes to jog your memory.
  4. Is this a career change for you? What skills can you transfer over?
  5. Expand on your duties in detail. 
  6. Ensure the layout is attractive
  7. Write a compelling summary.
  8. Use bullet points.
  9. Proofread for sense, accuracy, spelling and grammar x 3.
  10. Add a well-written cover letter using your strengths to target the role on offer.

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Sharron what can I say, you are beyond impressive! With the short time I gave you to prepare my resume, I was blown away with the outlay, the content and how you highlighted all my best points. I have shown your work to a recruitment agency and they were very impressed. Thank you so much for guiding me through the entire experience, you are truly gifted… Wanda Peters of Perth, Western Australia.

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